Processing Fee

The Processing Fee Report helps firms understand how much was collected as processing fees on credit card payments during a selected period.

This report is specifically focused on the additional processing fee amount associated with credit card transactions.

Use it when you want to answer questions such as:

• How much did we collect in credit card processing fees this month?

• Which invoices generated processing fees?

• Which clients paid those fees?

• What was the invoice amount associated with each processing fee?

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Running the Report

Navigate to: Reports → Processing Fee Report

Select the Report Period

Choose the period you want to review.

For example:

Report Period: This Month

Qount displays the corresponding date range beneath the selection.

Example:

Aug 01, 2026 – Aug 31, 2026

Then select Run Report.

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What the Report Shows

The Processing Fee Report lists the invoice and payment details associated with each processing fee collected during the selected period.

The report includes:

Column	Description
Customer Name	Client associated with the invoice and payment
Client ID	Client's Qount identifier
Invoice Number	Invoice on which the payment was made
Invoice Date	Date of the invoice
Invoice Amount	Total amount of the invoice
Payment Date	Date the credit card payment was received
Processing Fees Amount	Processing fee collected on the transaction

The Grand Total at the bottom of the report shows the total processing fees collected during the selected period.

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What Is a Processing Fee?

A processing fee is an additional amount collected in connection with a credit card payment.

For example, assume:

• Invoice Amount: $5,000
• Credit Card Processing Fee: $150

The client may pay:

$5,150

The report records the:

Processing Fees Amount = $150

The Processing Fee Report is therefore designed to isolate the processing fee component rather than simply showing the full collection amount.

Example with Mock Data

This answers: During this reporting period, the firm collected $645 in credit card processing fees.

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Processing Fee vs. Invoice Amount

The Invoice Amount represents the underlying amount billed to the client.

The Processing Fees Amount represents the additional fee collected because of the credit card transaction.

For example:

• Invoice Amount: $10,000
• Processing Fee: $300

The report will show these amounts separately.

This makes it easier to distinguish:

Firm revenue being collected against the invoice

from:

Additional processing fees collected as part of the payment transaction

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Why This Report Is Useful

Processing Fee Reconciliation

The report provides a clear list of the processing fees collected during a period.

This can help with:

• Payment reconciliation
• Accounting review
• Month-end reporting
• Credit card fee analysis

Client-Level Review

Because the report includes the client, invoice, and payment date, firms can identify exactly which transactions generated processing fees.

For example:

Why did we collect $300 in processing fees from Client A?

The corresponding invoice and payment can be identified directly from the report.

Monthly Fee Tracking

Run the report each month to understand how much was collected through processing fees.

For example:

This can help the firm understand changes in credit card payment volume and related processing fee collections.

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Using Filters

Use the Filter icon to narrow the report after it has been run.

Depending on available configuration, filters can help focus the results on a specific population, such as:

• Client
• Client Label
• Other available client-based criteria

For example:

Show processing fees for a specific client.

or:

Show processing fees for clients assigned to a particular office label.

Use Reset to remove filters and return to the full report.

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Exporting the Report

Use the Export option in the upper-right corner to download the Processing Fee Report for additional reconciliation or analysis.

This can be useful when sharing information with:

• Accounting
• Finance
• Firm administrators
• Partners
• External bookkeeping teams

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Relationship to Collection Reports

The Processing Fee Report serves a different purpose from the standard collection reports.

Collection by Payment Type

Answers:

How much was collected through Credit Card, ACH, or Marked Paid?

Collection by Payment Mode

Answers:

How did clients actually pay?

Processing Fee Report

Answers:

How much additional processing fee was collected on credit card transactions?

For example, a credit card transaction may appear in:

Collection by Payment Type → Credit Card

while the fee associated with that payment appears in:

Processing Fee Report

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Common Questions This Report Answers

Use the Processing Fee Report when you want to know:

• How much processing fee revenue did we collect this month?

• Which credit card payments generated processing fees?

• Which clients paid processing fees?

• What invoice was associated with a particular fee?

• When was the payment received?

• What is the total processing fee amount for the selected period?

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Key Takeaway

The Processing Fee Report provides a detailed view of processing fees collected on credit card payments.

It connects each processing fee to the underlying:

• Client
• Invoice
• Invoice Amount
• Payment Date
• Processing Fee Amount

Use this report whenever the primary question is:

How much did we collect in credit card processing fees, and which transactions generated those fees?

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Need Help?

If you have questions after reviewing the documentation, please contact our Help Desk.